Once you are confident that all invoices for the previous month have been received and entered, proceed as follows:
- Creditors / reports – check that dates show as previous month
- Click on Aged Balances click on green tick OK & print, on the report at the bottom it will say there is an error in balance just ignore this
- Creditor / cheques
- F5 new, enter supplier code (or first few letters and double click on one you want) Date = 20th of current month, enter amount you are paying (from aged balances report)
- Allocate monies to invoices by double clicking on invoices you are paying usually all current ones. Should be no unallocated amount showing
- BEFORE you save enter cheque number in top left then F7 to save
- Put cheque in printer (face up top in first) then print cheque (red button) it pays to only print one at a time or the printer tends to jam (it is also quite slow to print) attach remittance to cheque and write cheque number next to supplier on the report
- Start two piles one for the cheques and one for the invoices
- Once all done place in a file box (Green) invoices first then cheques and report on top
- Give to Manager(s) to sign. Once signed post cheque
